Project Coordinator - KSA

DutiesAssist the Programme Managers, and Project Engineers in the effective execution of project controls related to the initiating, planning, monitoring & controlling, internal communication required and close-out phases of all projectsPrepare a weekly and monthly reporting, update the schedules, coordinate the progress of the project, prepare manpower histogram, create and update S-Curve, prepare time impact analysis, and cashflow under the technical guidance of Programme Coordinator and Programme PlannerAssist the Programme Managers, and Project Engineers in financial forecasting and coordinate the discrepancies or inconsistencies that could affect the accuracy of forecastingSupport the PMO in the effective execution of project controls related to the initiating, planning, monitoring & controlling, internal communication required, and close-out phases of projectsEnsure project health check issues are highlighted quickly and effectively and feedback issues, risks and benefits.Prepare the documentation reflecting the issues, risks and opportunities under the technical guidance of Programme Coordinator and Programme PlannerResponsible for the completion of timely, accurate and standardised project reporting across their assigned projects at all levelsAssisting the Programme Planner by ensuring the Com Sheets of the assigned projects are updated as per the given requirements and reports any anomalies that will have an impact in the internal reporting.Administrative:Maintain a document management and version control system, established in accordance with company standard approach for recording and tracking of all documents for the project team.Attends all key project working meetings (daily coordination meetings), prepares and timely circulates meeting minutes as per arrangements with the PMOrganise and coordinate the execution of internal programme audits and support follow-up activities.Assembles all project related documentation and structures them for archiving and for uploading onto share point through the PMOEnsures lessons learned are continuously and timely captured by projects and programs and shared among the teams for improvementCommercial:Support the Programme Planner to prepare weekly financial revenue, billing and cashflow reports in line with project reporting for market reviewsSupports the Programme Managers and Project Engineers in compiling all the supporting documents and reports for the revenue recognitionPrepare payment application as per the progress of the project as per arrangement with the PM and PMO Manager. Maintain a log or tracker for monitoringPrepare Purchase Request (PR) in SAP as per the request of PM and PMO ManagerPolicies and Procedures:Ensure the Smiths Code of Corporate Responsibility and Business Ethics is upheld in all activities. Competence and Abilities:Ability to communicate clearly (verbal, written, listening) and build an effective network of relationships with internal and external customers.Can demonstrate an ability to make good judgements based on available information and in a timely manner.Attention to detail, highly organised and able to work under own initiative.Maintain the appropriate level of confidentialityProactively support colleaguesAbility to work in a multicultural team in a matrix environment and influence at a basic levelCalm under pressure“Can do” attitudeKnowledge:Project Management Training (i.e. process, method, approach, technique)Document Management System (DMS)Basic Training in cost management, data management and reporting methodologies and techniques.Basic understanding of planning methodologies and techniques and all other aspects of project controls such as EVM, Time Impact Analysis, etc.Document Management System