Office Administrator

We have an exciting opportunity with one of our clients in the jewelry industry for a Senior Administrative Assistant to join their team on a 1-month contract, with a very high chance of becoming permanent.

This is an excellent opportunity for an experienced administrative professional who thrives in a fast-paced, high-pressure environment and is confident managing multiple priorities at once. The successful candidate will be responsible for overseeing and coordinating all administrative functions for 8 store locations, making this a highly visible and important role within the organization.

The ideal candidate will be highly organized, detail-oriented, resourceful, and able to work independently while managing competing deadlines. This position requires someone who can work under immense pressure, remain calm and organized, and effectively prioritize tasks across multiple locations.

Advantages

$22.00–$24.00 per hour, based on experience

Monday–Friday, fully in-office

Located near Yorkdale, Toronto

1-month contract with a very high possibility of becoming permanent

Immediate start

Opportunity to work with a well-established company in the jewelry industry

High level of responsibility and exposure to multiple store locations

Responsibilities

Provide comprehensive administrative support for 8 retail store locations

Manage and coordinate day-to-day administrative needs across all stores

Act as a key point of contact between the stores, head office, and internal teams

Coordinate shipping and receiving of packages and documents

Manage FedEx shipments, deliveries, and related administrative requirements

Enter invoices accurately into internal systems

Process and place orders through internal systems

Maintain accurate records, files, and documentation

Follow up on outstanding administrative tasks and requests

Assist with scheduling, correspondence, and general office coordination

Support store managers and teams with various administrative needs

Handle confidential and sensitive information with professionalism and discretion

Ensure administrative processes are completed accurately and within required deadlines

Troubleshoot administrative issues and find solutions quickly

Take ownership of multiple priorities and ensure nothing falls through the cracks

Assist with additional administrative projects and responsibilities as required

Qualifications

Previous experience in a Senior Administrative Assistant, Office Administrator, or similar role

Strong administrative experience with the ability to support multiple locations or teams

Exceptional organizational skills and attention to detail

Ability to work effectively under immense pressure and manage multiple competing priorities

Strong time-management and prioritization skills

Ability to work independently with minimal supervision

Excellent communication and interpersonal skills

Strong computer skills and proficiency with data entry and internal systems

Highly reliable, proactive, and resourceful

Ability to problem-solve and make decisions in a fast-paced environment

Strong follow-up skills and the ability to meet tight deadlines

Highly trustworthy and professional, with the ability to handle confidential information with discretion

Previous experience in the retail or jewelry industry is an asset

Summary

This is a 1-month contract position with a very high chance of becoming permanent for the right candidate. We are looking for someone who can step into the role quickly, take ownership of the administrative responsibilities for all 8 stores, and thrive in a demanding and fast-paced environment.

If you are an experienced administrative professional who is highly organized, adaptable, and confident working under pressure, apply today! Due to the high volume of applications, only candidates whose qualifications closely match the requirements of the role will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.