Project Management Office (PMO)

Aufgaben

Objective of job (abbreviated)

The Executive Assistant serves as a trusted partner to the Vice President & Head of Mercedes-Benz Tech Malaysia, providing strategic, organizational, and communication support across all leadership activities.

Actively contributing to strategic initiatives, organizational development, management communications, and executive decision-making processes. The position acts as a central interface between the Vice President, leadership team, Home of Tech stakeholders, and global Mercedes-Benz organizations, ensuring alignment, transparency, and effective execution of business priorities.

The successful candidate combines strong conceptual thinking, exceptional communication capabilities, stakeholder management skills, and high business acumen with the ability to operate in a dynamic international environment.

JOB DESCRIPTION

Strategic Management Support (30%)

• Act as a strategic sparring partner to the Vice President & Head of MBTMY on organizational, business, and transformation topics.

• Support the development, refinement, and communication of MBTMY's strategic direction and priorities.

• Prepare executive briefings, strategic analyses, decision papers, and leadership recommendations.

• Conduct research and develop insights on industry trends, technology developments, and organizational opportunities.

• Coordinate strategic projects and monitor execution of leadership decisions across the organization.

• Facilitate alignment between MBTMY, Home of Tech, Mercedes-Benz Group functions, and external stakeholders.

Executive Communications & Leadership Content (25%)

• Develop executive-level presentations, speeches, talking points, town hall content, and leadership communications.

• Translate complex business and technology topics into compelling management narratives.

• Ensure consistency of strategic messages across internal and external communication channels.es.

• Support stakeholder communication activities at leadership, board, and management level.

• Review and enhance reports, presentations, and communication materials prepared by business functions.

Governance, Business Management & Reporting (25%)

• Coordinate leadership governance processes, reviews, and management meetings.

• Prepare management reports, KPI dashboards, and executive summaries.

• Track strategic initiatives, action items, risks, and dependencies.

• Drive follow-up of leadership decisions and ensure accountability for agreed actions.

• Consolidate information from multiple stakeholders to support data-driven decision making.

MBTMY Events & Special Projects (20%)

• Plan, coordinate, and execute MBTMY corporate events and leadership meetings.

• Coordinate cross-functional initiatives and special projects

• Support organizational development and employee engagement activities.

• Represent the Executive Office in selected meetings and forums when delegated.

• Act as the key liaison between internal and external stakeholders to ensure effective communication and seamless event delivery.

Qualifikationen

Qualifications

Education level / Training

• Bachelor’s or Master’s degree in Business Administration (or comparable education)
• Minimum 5 years of experience in PMO, Strategy, Business Management, Executive Office, Consulting
  

Specific knowledge/ Skills

• Outstanding conceptual and strategic thinking capabilities.
• Excellent written and verbal communication skills in English (Mandarin is a plus).
• Strong presentation development and storytelling abilities.
• Ability to translate complex topics into clear management messages.
• High level of business acumen and organizational awareness.
• Excellent stakeholder management and networking skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently, proactively, and with a high degree of ownership.
• Advanced proficiency in Microsoft PowerPoint, Excel, Teams and Copilot-enabled productivity tools.
• Strong intercultural competence and experience in global collaboration environments.