Program Committee & Governance

About the role

Objective of Job

1. Drive Committee Governance, Pre-Steering & Execution

Build and maintain the committee landscape, including mandate, scope, membership, governance rules, cadence, and interfaces.
Own pre-steering and end-to-end execution: annual calendar, agenda planning, stakeholder alignment, input collection, pre-read quality assurance, meeting coordination, minutes, decision log, and action register.
Independently resolve open questions and factual issues with responsible departments; ensure completeness and quality of all dion materials.
Establish common templates, status logic, escalation paths, and a single source of truth; continuously improve committee effectiveness.
Attend German-language meetings on behalf of the team; independently produce structured summaries of key outcomes and discussion points; consult with management on implications and required decisions; track and follow up on all resulting action items to ensure timely completion.

2. Board Member Committee Task Tracking

Independently structure and formalize tasks and decisions from Board Member-related committees into clear owners, deliverables, milestones, and due dates.
Independently track all action items to ensure timely completion, validate progress and closure evidence, and resolve or escalate overdue and blocked items.
Maintain an auditable decision and action trail and independently produce concise status reports and escalation proposals.
3. Project Committee & Upward Reporting:
Independently manage governance and end-to-end execution of strategic and operational projects with internal, global, and external partners.
Consolidate progress, milestones, dependencies, risks, decisions required, and recovery actions into management-ready upward reporting.
Ensure traceability from working-level facts to committee decisions and leadership communication

4.Executive Preparation, Program & Decision Support

Independently deliver comprehensive preparation for senior-management events, meetings, and appointments, including self-authored briefings, talking points, decision papers, and discussion materials.
Prepare concise presentations and management summaries in Chinese, English and German for executive and governance meetings.
Conceptualize and implement management workshops, top-management events, and selected organizational-development initiatives.
Independently execute assigned strategic workstreams and ensure cross-domain alignment across MB.OS, EEA, AI, infotainment, AD, and related initiatives

5.Stakeholder Coordination & Operational Excellence

Independently manage relationships and communication with internal, global, and external stakeholders.
Maintain repositories, trackers, contact networks, and governance documentation with accurate version control and confidentiality.
Use digital, AI, and BI-enabled tools to improve workflow efficiency, reporting quality, transparency, and knowledge management.

Education

Bachelor degree or above in Business Administration, Industrial Engineering, Business Psychology, Innovation or Project Management, Computer Science, Software Development, Engineering, or a comparable field.
Experience
Several years of experience in committee management, governance, project management, PMO, or a comparable role with demonstrated ability to independently handle and complete complex tasks.
Automotive, technology, or international matrix experience is preferred.
A strong internal stakeholder network is an advantage.
Strong proficiency in Microsoft 365 applications and business productivity tools.
Experience in a multinational or matrix organization is an advantage.
Good communication skills in Chinese, English and German.

Technical Skills

Soft Skills

Strong Ownership, Strong Organizational and Task Execution Skills
Excellent Communication and Stakeholder Management
Customer-Service and Solution-Oriented Mindset
Strong Ownership and Accountability
Attention to Detail and Accuracy
Process Discipline and Compliance Awareness
Problem-Solving and Issue Resolution Skills
Ability to independently structure, manage, and complete multiple complex tasks under tight timelines
Proactive Working Style
Teamwork and Cross-Functional Collaboration
Adaptability and Flexibility in Dynamic Environments
Continuous Improvement Mindset

Nice to Have

Experience supporting senior executives, Board Members, or executive committees.
Experience in PMO, governance, or committee management.
Familiarity with automotive software, MB.OS, AI, AD, or E/E architecture topics.
Experience with Power BI, Microsoft Copilot, Power Automate, or other digital productivity tools.
Experience working in a global, cross-cultural, and matrix organization.