Fleet Administrator

Number of Openings:

1

Position Overview:

Finning is the world's largest Caterpillar dealer. We pride ourselves on delivering exceptional customer experiences and innovative solutions. We are looking for a Fleet Administrator to join our team and play a key role in supporting the efficient management of our vehicle fleet. Working closely with drivers, suppliers, and internal stakeholders, you will help ensure our fleet operations remain safe, compliant, cost-effective, and fully supported.

Job Description:

As Fleet Administrator, you will take ownership of key fleet administration processes, ensuring data accuracy, compliance, cost control, and a high standard of service across the vehicle fleet. This is an excellent opportunity for someone who enjoys working with data, coordinating multiple activities, and building relationships across a business. You will be part of a collaborative team where your contribution will directly support operational performance and continuous improvement.

Responsibilities

• Owning the administration of company fuel cards, maintaining accurate records and monitoring fuel transactions to identify anomalies and support cost management.
• Managing fleet-related purchase orders and invoice processes, ensuring accurate processing, reconciliation, and timely resolution of supplier queries.
• Maintaining ownership of fleet data integrity, ensuring vehicle, driver, asset, and compliance records are accurate and up to date across all fleet systems and third-party portals.
• Producing and coordinating fleet reporting and dashboards, providing timely and accurate management information to support operational decision-making.
• Managing short-term vehicle rental administration, ensuring bookings are accurately tracked and vehicles are off-hired promptly to minimise unnecessary costs.
• Owning the administration of vehicle fines, tolls, recharges, and company car activities, ensuring timely processing and accurate record keeping.
• Acting as a key point of contact for drivers, suppliers, and internal stakeholders, proactively resolving fleet-related queries and issues.
• Supporting fleet projects and continuous improvement initiatives, helping to enhance processes, compliance, efficiency, and service delivery across the fleet operation.

Knowledge, Skills and Experience

• Previous experience within a fleet, transport, logistics or vehicle administration environment.
• Experience processing purchase orders and invoice administration.
• Experience producing reports and analysing operational data.
• Knowledge of fleet systems or third-party vehicle management portals.
• Health and Safety qualification or awareness training.
• Previous experience in an administrative or office-based role.
• Strong Microsoft Office skills, particularly Excel, with experience working with large volumes of data.
• Excellent organisational skills and the ability to manage multiple priorities effectively.

What We Offer

In addition to a competitive salary, an annual bonus, 25 days holiday, life insurance, and up to 7% pension, you will benefit from:

• A comprehensive benefits package
• A supportive and collaborative work environment
• Opportunities for professional growth and development

Why Join Us

At Finning, we believe in fostering a culture of innovation and performance. We offer a supportive environment where your contributions are valued, and your professional growth is encouraged.

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter. Finning is a forces-friendly employer having signed the Armed Forces Covenant, and pledges to treat those who serve or have served in the armed forces, and their families fairly.