Events Assistant

Description

Ecorys is an international research and consultancy company working with public and private sector clients across Europe and beyond. Our Events Team delivers high-profile conferences, forums, workshops, webinars and stakeholder engagement activities for European institutions and international organisations.

We are looking for a motivated and organised Events Assistant to support the planning and delivery of a diverse portfolio of in-person, virtual and hybrid events.

The role As Events Assistant, you will support the team in the coordination and delivery of projects from initial planning through to post-event reporting. The role combines administrative, logistical, and operational responsibilities and offers excellent opportunities to develop your career in event management.

While many tasks can be performed from our office in Zagreb, the role requires occasional travel to Brussels and other locations in Europe and beyond, to support onsite event delivery, venue inspections, rehearsals and stakeholder engagement activities. This is a hybrid position based in Zagreb, offering the opportunity to work closely with colleagues in the office, while collaborating with teams and management in Brussels and across Ecorys offices in Europe.

Key Responsibilities

• Assist in planning, organising, and delivering events from concept to completion.
• Support logistics and suppliers: venues, catering, travel, accommodation, technical setup, and virtual platforms.
• Help manage participants, speakers, and stakeholder communications.
• Contribute event concepts, proposals, and creative ideas.
• Keep up to date with event tools and technologies to enhance formats and experiences.
• Collaborate closely with multiple delivery teams made up of internal staff and external event experts, partners, stakeholders and clients to ensure high quality and seamless delivery.

What you will bring

We are looking for a proactive and detail-oriented professional who enjoys working in a fast-paced international environment.

Requirements

• University degree or equivalent professional experience. A diploma or degree in event management, communications, marketing, public relations, or related field is an asset.
• Entry-level experience (internship or similar) in event management.
• Excellent English.
• Understanding of the EU event environment.
• Strong organisational and coordination skills; ability to multitask effectively.
• Confident in Microsoft Office and familiar with digital event tools (AI experience is a plus).
• Willingness to travel occasionally within Europe.
• Hands-on experience with physical, hybrid, or virtual events
• Attention to detail and commitment to high-quality delivery.

Our offer

Ecorys offers its employees a professional, stimulating and learning environment and scope to develop. We are a highly international, socially responsible, and employee-owned organisation. Ecorys has an informal workplace atmosphere. You will generally work in teams alongside professional and enthusiastic colleagues.

• A full time position in Zagreb under a Croatian working contract with salary starting from 1,568 Euros gross per month depending on your experience,
• Opportunity to work on high-profile European and international events.
• Dynamic and collaborative international team.
• Professional development and learning opportunities.
• Exposure to a wide range of event formats.
• Flexible working environment with opportunities for international travel.

Interested?

We would love to hear from you! Please submit your CV and cover letter in English outlining your interest in the role and relevant experience.

Please also submit our salary expectations as Euros gross on the application form.